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Non-Wedding

Event Terms & Conditions

 

Samson Estates Winery

Winery & Outdoor Event Center

Terms and Conditions for Special Events (*Non Weddings)

 (all amounts listed in U.S. Dollars)

50 Guests up to 200 maximum guests:

Venue Charge and Venue Charge Deposit: tbd

Furniture and Services Charge: $10 per person ($500 minimum)

Damage Deposit: $500

*Insurance requirement:

A $3 million liability insurance, naming Samson Estates Winery LLC and Samson Farms Inc. as insured parties is required for all events and anyone who is booking an event at Samson Winery is responsible for securing this insurance, through www.wedsafe.com or their personal liability insurance company, and must provide a certificate for such insurance at the time of final payment for the contract wedding/event services.

    1. Facility Fee includes use of Winery Grounds, Outdoor Event Center, Guest Restrooms and Parking for Guests and access to Outdoor Event Center the day of the event for set up and decorating.

    2. Banquet tables & chairs required for dinner seating based upon 8 chairs per table

    3. Glassware to serve wine and other beverages; no glassware will be placed on tables only at the bar

    4. Set up and Take Down Fee of all chairs & tables, and cleaning before and after all events.

Booking party to furnish their own ice for chilling soft drinks and refreshments not including wines; freezer is provided.

 Samson Estates requires a minimum wine purchase be made for each event directly from the winery. For each event we require a minimum wine purchase of 1 case of wine.  All wine purchased for an event at Samson Estates will receive a 10% discount off of our retail tasting room rates.

All Samson Estates wine purchased by nonprofit organizations for serving at their events and for resale at their fundraising events may receive additional discounted pricing.

  • One case consists of 12 bottles of Samson Estates wines in either 375ml or 750ml.  Mixed cases can be purchased.

  • Wine orders must be paid in full, prior to leaving the tasting room for event use.  If the organizer or booking party would like additional wine for the event in cases where wine runs out, arrangements must be made prior to additional wine being provided for the event.

Bar Service Options

Option #1: The Samson Estates Winery staff can serve Samson Wine to guests of the event for no additional charge (besides the cost of pre-purchased wine, see above). Winery staff will serve for a maximum of (4) hours before closing the bar no later than 10pm. If this option is chosen, then no member of the event is permitted to self-serve or to serve others. Additionally, no spirits or beer will be served or permitted during the event.

Option #2: The event organizer purchases a “WA State Banquet Permit” (cost=$10)  or special events permit and self- serves beer and wine of their choosing (the one case minimum wine purchase of Samson Wine still applies, and spirits are still prohibited). This option places full liability for legal and responsible alcohol service upon the booking party. This includes the prevention of driving “under the influence” by event guests. The booking party may choose to contract with a bartending service or other responsible individual. The booking party is fully responsible for any costs associated with “third party” bartending services. Samson Winery maintains a list of known third party “Class 12 licensed” bartenders and will provide a list upon request. The winery does not endorse nor recommend any bartender or bartending service.

If option #2 is chosen, then winery employees are no longer legally able to serve any alcohol to any event guests. Also, event guests are then prohibited from entering the winery tasting room for the duration of the event. This rule is a requirement of the Washington State Liquor Control Board (WSLCB).

NOTES:

 1.) The winery is required to obtain a copy of the group’s Banquet Permit prior to the event if this option is selected. Without the permit, Option #2 cannot be implemented.

 2.) Selecting this option does not waive the “liability insurance requirement” (see above).

3.) The bar will still operate for a maximum of 4 hours and must end by 10 pm regardless of start time.

*For information regarding banquet permits and special event permits please visit: www.liq.wa.gov

  1. Events must end by 11pm. Winery rules require that alcohol service end by 10pm if groups choose “self service”.

  2. A winery employee will be on-site to close down the venue at 11pm. All visitors to the property will be expected to have departed safely by 11:15pm. Staying beyond this time may void full refund of the damage deposit.

Responsibility of the Organizer/Booking Party:

The organizer or booking party is responsible and accountable for any and all damage to the facility and surrounding areas (outdoor lights, landscaping, buildings and equipment).  

A refundable damage deposit of $500.00 is required along with the booking deposit.  Samson Estates has the right to deduct from the damage deposit for the following occurrences:

  • Trash not removed by booking party

  • Cigarette butts on winery grounds

  • Damage to any of Samson Estates property, including but not limited to, dressing room building, bathroom facilities, furniture and all fixtures including landscaping and vineyards

  • Damage done by any event service staff hired by the booking party

  • Staying after 11:15 following the event.

As all possible damage may not be included in the above listing of damages, Samson Estates solely reserves the right to use reasonable judgment in assessing damage to its property.

*Damage deposits will be refunded by the winery within two weeks following the event so long as none of the above listed conditions has occurred.

The organizer or booking party is responsible for all event planning including catering, linens, dishware and utensils, photography, DJ and /or music, decorations, transportation to and from the venue and any other planning associated with the event other than venue and tables and chairs. We do not furnish or set up additional tents or decorative lighting,

Organizer or booking party agrees to hold Samson Estates Winery harmless of any damage or injury sustained by any guests at their event.

The following acts are not permitted on winery grounds under any circumstance:

c. Firepits or bonfires or any open flames that pose a fire hazard.

d. Driving on lawns, landscaped areas or vineyards

e. Camping on winery grounds

f. Smoking.  Samson Estates Winery is a non-smoking facility. We expect the booking party to inform their guests of this.

The booking party is responsible for the removal of all trash, garbage and any other personal property brought by them to the venue for their event, by no later than 11pm on the day of the event.   

Responsibility of Samson Estates Winery

Samson Estates Winery will provide the organizer or booking party with a venue to hold their event.  This includes use of our facilities as well as tables and chairs for the event.  Tables & chairs will be provided from Samson Estates existing inventory and if the organizer or booking party requires tables and chairs not in Samson Estates inventory, all parties must arrive at terms prior to the event. We do not provide tents, water glasses or other structures.

Samson Estates Winery assumes no responsibility for lost or misplaced articles. 

Samson Estates Winery reserves the right to refuse service to anyone and to terminate an event in progress, if necessary, to maintain a safe environment and protect your guests, Samson Estates Winery staff, and winery property from harm. Abusive language or threatening behavior toward winery staff or management will not be permitted and will jeopardize the booking party’s damage deposit and may result in the termination of an event in progress   In any situations where Samson Estates determines that event guests or staff are in harm’s way, and the booking party is uncooperative in resolving these issues, the proper law enforcement agency will be contacted to terminate the event in progress.